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HMG Accounts Payable Specialist

Accounts Payable Specialist

 

Job Summary:

The AP Specialist will report directly to the Shared Services Manager and will provide support of all accounts payable functions. Additionally, maintain the Ramp spend management system, review transaction and invoice coding and accounts payable subledger. Hope Media Group the home of KSBJ, WayFM, Vida Unida and NGEN radio. This position resides in Houston, TX.

 

Essential Functions

 

Accounts Payable:

  • Invoice processing
  • Accurately review and invoices into Ramp and the Accounts Payable subledger
  • Work with department managers to ensure proper approval and account coding
  • Monitor timing of invoices due dates to ensure timely payment
  • Process & record wire and credit card payments
  • Maintain orderly vendor, invoice and payment records – moving organization to electronic management
  • Prepare and review accounts payable aging reports to ensure accuracy and insight into the cash flow impacts and vendor management
  • Enter monthly bank and credit card fees
  • Prepare & process annual 1099’s
  • Ramp Spend Management System Administration
  • Review Ramp credit card entry
  • Reconcile and process Vendor CC statement to invoices paid in the general ledger
  • Prepare deposits according to company process and ensure they are deposited at the bank on a timely basis
  • Ensure adherence to organization policies and procedures
  • Continually advise on process and system improvements

Vendor management:

  • Assist in setup of new vendors to database
  • Complete vendor credit request applications
  • Assist in converting vendors to credit card payments and extending payment terms
  • Assist Manager in optimizing working capital
  • Assist Manager in providing department managers vendor expense visibility
  • Prepare and process the annual vendor 1099 forms
  • Work within Intacct in processing Form 1098 and vendor copies of 1099 forms for delivery on time

Demonstrated Faith:

  • Pray for coworkers in team meetings
  • Lead prayer in large group settings as needed
  • Pray for donors when called upon to do so
  • Use Christian principles to work through conflict as outlined by the Culture tool kit
  • Participate in on-air fundraisers, and pray for donors over the phone as needed
  • Participate in ministry wide Christian bible studies
  • Attend weekly Staff Gatherings for prayer and devotions

Non-Essential Functions:

  •  Assist in annual audit process, Other duties as assigned

 

Requirements

Education:

  • High School Diploma or equivalent

Experience:

  • Minimum 3-5 years accounts payable experience

Knowledge, Skills and Abilities:

  • MS Excel proficiency, intermediate or higher
  • Strong administrative and organizational skills
  • Effective communication skills
  • Ability to maintain confidentiality
  • Must be a Christian with a strong, demonstrated commitment to follow the teachings of Jesus Christ
  • Possesses a genuine concern for all people, and capacity to relate with all people in a sensitive, respectful way
  • Must be an active member of a Bible believing local church
  • Ability to offer Christian prayer in group settings

 

Supervisory Responsibilities:

  • None.

Working Conditions and Environment

 

Travel:

  • N/A

Nights/Weekends/Holidays:

  • N/A

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

To apply for this job please visit hopemediagroup.com.